Time Type:

Project Administration
• Maintain complete and up-to-date project files, shipment records, and client
documentation
• Create and update jobs in the F&E system and ensure milestones are accurately
maintained
• Support the project team in tracking timelines, deliverables, and key activities
• Coordinate internal communications between Operations, Warehouse, Transport, and
Finance
• Arrange meetings, prepare minutes, and monitor follow-up actions 

Documentation Control
• Ensure accurate creation and maintenance of job files within the F&E system
• Prepare and verify shipping documents, permits, carnets, and customs documentation
(where required)
• Ensure full compliance with company SOPs and event-specific procedures 
• Maintain proper digital and physical filing with version control
• Track document submission deadlines for time-critical shipments

Billing & Financial Coordi...