Context
Under the overall supervision of the Head of Programmes and the direct supervision of the National Programme Officer, the Project Assistant (Administrative) is responsible for the following duties and responsibilities:
Responsibilities: 1. Manage and monitor a large and diversified volume of complex correspondence and documentation, often of confidential and sensitive nature; ensure appropriate routing, reply, prioritization, accuracy, consistency, informal translation and timeliness; bring complex, sensitive or priority issues to the supervisor’s attention;
2. Provide information and guidance to staff at all levels within the organizational unit; ensure understanding of intent and deadlines;
3. Arrange appointments and duty travels, maintain supervisor’s calendar and receive visitors;
4. Organize high-level meetings, finalize agendas and invitations, ensure the production and distribution of documentation, take notes and prepare minutes, and follow up on require...