Our client in the Estate Industry is looking to hire an Office Assistant.

Responsibilities

Reception Duties

• Switchboard administration.
• Vetting of incoming calls (find out whom, the stand number and detail of the call before transferring).
• Ensure calls are followed up.
• Receive visitors and escort them to the respective personnel.

Building Activities and Plan

• Keep comprehensive record of all building sites and empty stands.
• Advise residents, architects and contractors on the regulatory requirements and Estate rules.
• Obtain necessary documents (building plans; forms; etc.) and certificates to ensure compliance with CoT and MOI regulations.
• Inform residents of the plan approval fee.
• Manage the deposit payable and correspondence regarding the building process (e.g., expiry of building period, occupation certificate outstanding, extension of building ...