• Book flights, accommodation, ground transportation, ensuring best scheduling and best fares;
• Proactively manage calendars and scheduling
• Set up meetings including phone and video conferences; coordinate times, arrange venues, organize catering
• Monitor managers’ phones and email communications as agreed
• Set up mentor programs as required; may involve scheduling meetings with individual mentees or groups
• Ensure that performance documents for mentees are completed – keep a schedule of EPEs and follow up
• Co-ordinate and assist with individual marketing initiatives as agreed with Partners and Principals including arranging client meetings, distributing firm collateral
• Monitor expense claims and complete timesheets

Engagement coordination:

• Assist team travel where appropriate
• Assist with report production when required

Shared Office Responsibilities

• Assist whe...