Role Summary

The Executive Secretary / Admin Coordinator will report directly to the CEO and will coordinate with the operations team, sales team, marketing team, listing team, clients, developers, landlords, and service providers.

Responsibilities

• Manage the CEO's daily schedule, meetings, appointments and follow-ups.
• Handle confidential correspondence, emails, documents and reports on behalf of the CEO.
• Provide full administrative support to the CEO, management, sales team and office staff.
• Coordinate internal meetings, prepare meeting notes and follow up on assigned tasks.
• Communicate professionally with clients, landlords, property owners, developers, suppliers and external parties in Arabic and English.
• Assist in preparing, organising and maintaining company documents, agreements, contracts and records.
• Support daily office operations and ensure smooth coordination between departments.
<...