Overall purpose and responsibilities of the role:

The Executive Assistant provides day-to-day operational support across purchasing, sales, and production by executing tasks, coordinating timelines, and ensuring accurate follow-ups. This role requires a highly organized, detail-oriented professional who can work with urgency in a fast-paced environment.

Duties and Responsibilities:

• Purchasing & Supply Chain Execution: Execute Purchase Orders (POs) with precision and lead the daily follow-up on open orders. Ensure ETAs are accurate and alert the Purchasing Director immediately to any delays.
• Vendor & Pricing Management: Maintain and update the preferred vendor database. Ensure pricing is current across all systems and proactively research new vendors or alternative sourcing as needed.
• Sales & Financial Admin: Generate and send accurate invoices to clients. Support the Director of Sales by ensuring the CRM is clean, optimized, a...